Microsoft Office has been the go-to software for productivity and office use for years now. It has even made its place in the academic and personal computing sectors. Microsoft Office 2021 Professional Plus packs quite a punch. It comes loaded with several tools and features that can help you in getting the most out of your workday. In this article, we will discuss some tips and tricks on how you can make the most out of buy microsoft office 2021 Professional plus.
1. Customize Quick Access Toolbar – The Quick Access Toolbar (QAT) in Microsoft Office 2021 Professional Plus contains buttons for some commonly used functions such as Save, Undo, and Redo. You can customize the QAT to include more frequently used buttons for streamlined functionality. To do so, click on a specific button and select Add to QAT or Customize Quick Access Toolbar. You can also rearrange the order of buttons and group related ones together.
2. Learn Keyboard Shortcuts – Another way to increase productivity is to use keyboard shortcuts for commonly used functions. Below are some shortcuts that you can use in Microsoft Office 2021 Professional Plus:
– Ctrl + N: Create a New Document
– Ctrl + O: Open a Document
– Ctrl + S: Save a Document
– Ctrl + Z: Undo
– Ctrl + A: Select All
– Ctrl + C: Copy
– Ctrl + V: Paste
– Ctrl + X: Cut
– F12: Save As
– F7: Spell Check
– Ctrl + Shift + L: Create a Bullet List
– Ctrl + Shift + E: Track Changes
3. Use Collaboration Tools – Microsoft Office 2021 Professional Plus has significantly improved its collaboration capabilities. With tools like OneDrive and SharePoint, multiple users can work on the same document simultaneously. You can also set permission levels to grant or restrict access to specific individuals. Moreover, the software’s co-authoring feature allows you to see who else is working on the document, and in which area.
4. Utilize Excel Features – Microsoft Excel is a powerful application that can automate and simplify many tasks. Below are some features that you can use to increase efficiency:
– PivotTables: These tables allow you to summarize complex data into an easy to understand format.
– Conditional Formatting: Use this feature to apply formatting based on a particular set of rules.
– Macros: Macros automate repetitive tasks or series of steps.
– Data Validation: This feature allows you to set certain parameters or restrictions on data entry.
– Charts and Graphs: Visuals help in better understanding complex data.
5. Explore Microsoft Teams – Microsoft Teams is a hub for teamwork and communication. Available as part of Microsoft Office 2021 Professional Plus, it allows users to communicate via messaging, phone calls, and video meetings. You can also share and collaborate on files directly from Teams. It’s a great tool for teams that are working together remotely or in different locations.
The above tips and tricks can help you to get the most out of Microsoft Office 2021 Professional Plus. The software has several useful features that can significantly improve your productivity and workflow. By optimizing the Quick Access Toolbar, learning keyboard shortcuts, taking advantage of collaboration tools, utilizing Excel Features, and exploring Microsoft Teams, you can streamline your workday. With these tips, you’ll be able to get the most of this powerful productivity software and take your work to new heights of excellence.